Sign Up Night

“Here Comes the S.U.N.”
S.U.N. = Sign Up Night, 
the sunrise of the Scouting experience

Sign Up Night Plan – Fall 2017
What, Where, When, Why and How

What is a Sign Up Night?

A Sign Up Night is a Council activity, in which volunteers and staff work together to create a fantastic customer service experience for new families, so that they 1) join Scouting 2) feel welcome and 3) are connected to something organized and worthwhile.

Where are Sign Up Nights?

Sign Up Nights are to be hosted at the location in which the youth were recruited. Examples: a school classroom visit from staff is followed by a Sign Up Night in that school’s cafeteria. Or a presentation at church on Sunday is followed by a Sign Up Night at that church’s fellowship hall. This ensures a level of comfort for new families and reinforces the implied endorsement from the school or church. We have seen – when families are asked to go to a different location for a Sign Up Night, turnout is down.

When are Sign Up Nights?

Staff, in consultation with District Membership Chairs, set the calendar for Sign Up Nights. Staff drafts a calendar in April and works together with volunteers in May, June and July to set 100% of available schools for fall visits. It is imperative staff are involved in leading this part of the process because 1) School District Superintendents expect us to have one point of contact and 2) staff must manage their time to ensure proper service at all schools and for all Packs and Troops.

How do Sign Up Nights happen?

The process of the Sign Up Night has evolved in recent years. The North Florida Council hosted focus group studies in 2013 that resulted in an overhauled Sign Up Night process. After three years of results – and a new focus group study of millennial parents, and Scout volunteers, in 2016 – we’ve been able to use data, research, results and feedback to determine what needs to be re-tooled. Modifications have been made and the new Sign Up Night Plan for 2017 is included in the following pages.

Final thought

Sign Up Nights should be simple, fun, interactive, informative, organized and effective. Effective means families 1) join Scouting 2) feel welcome and 3) are connected to something organized and worthwhile.

Let’s get started…